Categories
Pay Periods
The pay period is composed of two consecutive weeks, beginning midnight on Sunday and ending 11:59 p.m. Saturday. The normal work week consists of forty hours scheduled between Sunday and the following Saturday. An individuals working hours and workdays depend on departmental requirements and the nature of the position held.
Paychecks
Classified employees are paid on Thursdays on a biweekly basis. If a payday falls on a holiday, earnings are dated and distributed on the day before the holiday. Itemized earnings statements are available online at http://my.wisconsin.edu/. The earnings statement shows base pay, gross and net (take-home) pay, night differential, overtime, and deductions. While gross pay should not vary unless leave without pay is taken or salary rate is changed, take-home pay can vary depending on voluntary deductions. The three mandatory payroll deductions are: federal taxes, state taxes, and social security taxes. Voluntary deductions may be authorized for health insurance, life insurance, income continuation insurance, tax deferred annuities, credit union, parking, charitable contributions, and Cardio/Strength Center membership. Deductions for union dues may or may not be voluntary, depending on bargaining unit.
Direct Deposit
Direct deposit is required. An authorization form must be submitted to the Payroll Office.
Time Sheets
The time sheets on file in the Payroll Office will be considered the official records of attendance, classification, salary, etc. Each employee is responsible for keeping and submitting a time sheet every two weeks. Selected management and supervisory personnel will submit time sheets on an exception basis. All time sheets must be signed by the supervisor or the person delegated in his/her absence and should be forwarded to the payroll Office by 9:00 a.m. on Monday following the end of the bi-weekly pay period. Time sheets and instructions can be found in the Personnel Services Public Folder. Willful falsification of time sheets may be considered grounds for serious disciplinary action. At termination of employment, a time sheet should be submitted on the last day of work.
Overtime
University employees may not work overtime on a regularly scheduled basis unless requested to do so by their department. Union contracts and University policy provides compensation for overtime work through cash payment or accrual of compensatory time, at the discretion of the supervisor.
Non-represented employees considered as non-exempt included under the definitions of the Fair Labor Standards Act shall be compensated on the basis of time and one-half for each hour worked in excess of 40 hours in a given week. Represented (Union) employees shall be compensated for overtime work on the basis of time and one-half for each hour in pay status in excess of 40 hours in a given work week unless their contract specifies otherwise.
Exempt employees, as determined under the definitions of the Fair Labor Standards Act, may be compensated for overtime work as described in the applicable union contract, WI statute, and/or non-represented Classified pay plan.
Employees covered by a collective bargaining agreement (contract) may accumulate compensatory time and must use such "comp" time by no later than April 30 of the year after it is earned. Non-represented employees may accumulate up to 40 hours of compensatory time and must use such time by no later than June 30 of the year after it is earned.
Night Differential
Employees regularly scheduled to work for two or more hours between 6:00 p.m. and 6:00 a.m., may be qualified to receive night differential in addition to regular salary. Information on the amount of such payment is available through supervisors.
Weekend Differential
Employees are paid a weekend differential for hours worked between 12:01 a.m. on Saturday and 12:00 midnight Sunday. Information on the amount of such payments is available through supervisors.
Pay Increases
Represented employee increases are determined by the terms of the applicable bargaining unit contract. Employees will be furnished with a statement indicating a pay increase as soon as that information becomes available to the Payroll Office.
Non Represented employees may receive an across-the-board increase and a performance award increase based on the non-represented Classified pay plan. Employees will be furnished with a statement indicating a pay increase as soon as that information becomes available to the Payroll Office.
Pay increases can be received by employees who are promoted or whose position is reclassified.
Discretionary Compensation Adjustments (DCAs) and Discretionary Compensation Payments (DCPs) for classified represented and non-represented employees allocated to classifications assigned to broadband pay schedules are available at the discretion of management to provide employees with additional compensation. (For represented employees receiving a DCA/DCP, also refer to the respective collective bargaining agreement for additional information on criteria.)