Facility Services
Campus Event Planning Requirements

Request Timeframe Requirements

Events for 100+ participants

• Please submit your work request no earlier than 90 calendar days prior to the event and no less than 30 calendar days prior to the event. Any additions or planning changes may be made via email only at two specific times: you may submit changes 10 working days before the event, and then again 5 working days prior to the event. Changes at other times may result in additional charges or the inability of Academic Custodial Services to complete the request (see Administrative Time below).

Events for 1-100 participants

• Please submit your work request no earlier than 60 calendar days and no less than 15 calendar days prior to the event. Any additions or planning changes may be made via email only at two specific times: you may submit changes 10 working days before the event, and then again 5 working days prior to the event. Changes at other times may result in additional charges or the inability of Academic Custodial Services to complete the request (see Administrative Time below).

Important Note: Facility Services reserves the right to reject requests for services that do not conform to the requirements stated in this policy document. In addition, Facility Services reserves the right to determine appropriate staffing, staff deployment, timing, equipment, and supplies based on the professional judgment of the supervisor responsible for the delivery of the services required for a successful event and restoration of the facility to academic readiness (or in preparation for the next event). Facility Services also reserves the right to add appropriate additional billing for services and materials to events that exceed estimated participant numbers. In such cases, the standard per person surcharge will apply for materials, supplies, special services (for example, for additional dumpsters, tables, chairs), and additional labor that is required during the event or afterward in order to restore the facility.