Departmental Entry – Chargeback Form Instructions
In Microsoft Outlook:
All Public Folders
University Offices, Services and
Governance
Business
Affairs
Financial Operations
Accounting Services
Budget Transfers and Chargebacks
Open the "GL Departmental Entry" Excel spreadsheet
Department (Source): The department you belong to on campus (i.e. General Ledger)
Contact Person: Your name (i.e. Robyn Woytasik)
Contact Telephone Number: Your extension (i.e. X4691)
Date: Today's date (i.e. 01/15/2008)
Department Tracking Number: For internal use only by the department (i.e. A0001)
Account (Referred to as Department in SFS/WISDM): The fund, organization, activity, program, and account description will automatically fill in when the account is entered
Object (Referred to as Account in SFS/WISDM):
Increase (Debit): Enter an amount if necessary
Decrease (Credit): Enter an amount if necessary
Description: Enter a summarized description of the transaction (there are only 30 characters available in SFS)
Reference:
Use this form as a template when submitting chargebacks to Jane Giese. You should retain a copy of the form for your records.