If your p-card has been approved for travel expenses, you may use it to pay for 100% reimbursable lodging and hotel parking costs. Note: Incidentals are NOT allowed on the p-card. Incidentals include phone calls, room service, laundry, movies, porterage. If these expenses are reimbursable, seek reimbursement on a travel expense report (TER).
Required documentation includes an original hotel receipt showing:
Travelers Name
Dates of stay
Daily Room Rates (Maximum is $70 for all in-state counties other than Milwaukee, Racine and Waukesha where the maximum is $80.) If you are seeking a higher reimbursement due to staying at a conference site, you must submit proof that you stayed at the conference site. Typically a copy of the conference registration form would contain appropriate documentation.
Other applicable charges
A completed and appropriately signed copy of the Travel Expense Report (TER) including the following information:
Caveats: When making reservations, be sure to check the hotel's cancellation policy. Generally, if you fail to cancel in accordance with hotel policy, the "no-show" charges will be posed to the p-card. The cardholder will be responsible for reimbursing UWSP for these charges.
Links to assist you: