Airfare on the P-Card
How to use a P-card for airfare
If your p-card has been authorized for travel, you may use it to pay for 100% reimbursable airfare and
other commercial transportation including trains (Amtrak, buses, taxis
and shuttles as well as travel agency service fees.
The Department of Administration (DOA) has awarded a contract for
on line booking of airfare to Fox World Travel.
The contract is mandatory meaning that all UW business-related air
travel booked online must utilize Fox World's online booking product
called Cliqbook.
Contract
Jean Sukow, Travel Coordinator, extension 2255 for more information
on accessing Cliqbook.
Required documentation:
- Travel Itinerary/ticket which usually includes:
- Passenger name
- Destination
- Travel dates
- Price paid
- A completed and appropriately signed Travel Expense Report (TER)
including:
- Travelers name
- Dates of travel
- Purpose of trip
Following travel, the boarding passes, you printed or received when
you checked in, and your passenger receipt must be turned in to
Payment Services or attached to an expense report for that trip.
Luggage Fee PolicySome airlines have begun to charge for any checked luggage. In
response UW System has implemented a luggage fee policy. If
reimbursable, these charges are allowed on a p-card. See
Luggage Fee Policy letter.
Links to assist you:
