During the academic staff member's 2nd and 5th years of employment, and every 5 years thereafter, the evaluation process shall consist of the annual review and a 2-part supplemental review, a questionnaire survey and a self-assessment.
The academic staff member and the supervisor shall develop a questionnaire survey in accordance with the requirements of Procedures for Evaluation of Non-Instructional Faculty and Category A and C Academic Staff (Chapter 4D, Section 15).
Optional questions selected from among those provided in the procedures document may also be selected for inclusion.
Note: Questionnaires for those with titles at or above the level of director shall include additional required questions found in the procedures document.
The academic staff member and supervisor jointly develop a list of survey recipients limited to those who know how the academic staff member is carrying out the day-to-day duties and responsibilities of his/her job description. The supervisor completes a copy of the questionnaire and distributes other copies to those on the list.
Other persons who ask to complete a questionnaire shall be afforded the opportunity by the supervisor with full disclosure to the academic staff member being evaluated. Results of the questionnaire from persons not on the agreed-upon list shall be tabulated separately.
The procedure for the collection of data may be found in the Procedures for Evaluation of Non-Instructional Faculty and Category A and C Academic Staff (Chapter 4D, Section 15).
The academic staff member shall also complete the questionnaire, and may provide any other information regarding performance.
Following the annual/supplemental review meeting but not later than May 1, the supervisor prepares and files a written evaluation report for inclusion in the academic staff member's personnel file. The academic staff member receives a copy of the evaluation report and may prepare a written response to the evaluation. Any response shall also be placed in the personnel file. The written evaluation report, which shall be signed by the supervisor and the academic staff member, shall include at least the
Make sure to include the following components when developing your supplemental review:
You have been selected as a person who has knowledge of ______________________ (insert reviewee’s name) and their work habits. Please take a few moments to complete the attached survey and return by ____________________ (date) to ________________________________ (person gathering data) at ________________ (address).
Your comments will be kept confidential and will be reported in aggregate with other reviewers. Your comments will assist in providing critical feedback to __________________________ (insert reviewee’s name) about their performance within their role as ____________________ (job title).
I thank you in advance for your participation in this process.
Supervisor Name
Address
Phone
E-mail
The academic staff member and supervisor jointly develop a list of survey recipients limited to those who know how the academic staff member is carrying out the day-to-day duties and responsibilities of his/her job description. The supervisor completes a copy of the questionnaire and distributes other copies to those on the list.
Other persons who ask to complete a questionnaire shall be afforded the opportunity by the supervisor with full disclosure to the academic staff member being evaluated. Results of the questionnaire from persons not on the agreed-upon list shall be tabulated separately.